Description

About the Client:

We are seeking an Executive Assistant to support the CEO of Vade.ai – JP Baric. Vade replaces legacy parking infrastructure with wireless cameras, computer vision, and granular analytics. We make it easy for cities to monitor and manage curb space in real time.  

Their mission is to improve the future of cities by using real-time data from the curb. They aim to create a new paradigm of urban transportation that adapts to the world around it, and we’ve developed a product to help us achieve that goal.

Responsibilities

  • Providing comprehensive support to the founder: managing both company and personal details with the utmost discretion and confidentiality.
  • Experience with Make.com or similar automation tools (Zapier, Integrately, UIPath, n8n.io, Workato) – Must Have
  • Liaising with internal teams and external business contacts in the Real Estate community, including investors and partners, and property owners to ensure smooth communication.
  • Extensively scheduling, monitoring, and prioritizing all day-to-day incoming communications and requests.
  • Creating and sharing daily summaries of upcoming meetings, with context from the founder’s inbox.
  • Planning, coordinating, and scheduling all types of meetings.
  • Proactively anticipating and resolving scheduling conflicts, and managing all administrative details.
  • Arranging all aspects of travel, including flights, hotels, and ground transportation; creating detailed travel itineraries.
  • Handling scheduling and coordination of ad-hoc personal requests.
  • Collaborating on research and note-taking in certain meetings with summaries shared weekly with the founder.

Who You Are:

  • Autonomous, proactive, and innovative, matching the dynamic pace and vision of the CEO.
  • Passionate about working in a fast-paced real estate, evolving environment, embodying strong core values and adaptability.
  • Always on, optimistic, and excited about what’s to tackle next.
  • You value creativity, innovation, and a strong commitment to customers.
  • Skilled at prioritizing and managing multiple tasks and requests efficiently and effectively.
  • Capable of working independently as well as being a collaborative team player.
  • Committed to maintaining confidentiality and handling sensitive information with discretion.

Qualifications:

  • Minimum of 3 years of experience in an Executive Assistant role, preferably supporting high-level executives or founders.
  • Experience with Make.com or similar automation tools (Zapier, Integrately, UIPath, n8n.io, Workato) – (Must Have)
  • Extensive experience in calendar management, travel planning, and meeting organization.
  • Strong project management abilities.
  • Excellent communication skills, both written and oral.
  • Proficiency in computer skills and familiarity with scheduling software.
  • Autonomous, proactive, and innovative.
  • Enthusiastic about working in a fast-paced, evolving environment and aligning with the founder’s vision and core values.

Compensation & Benefits

  • Competitive annual salary
  • Learning opportunities
  • Working in a great culture dedicated to building a business together

Working Hours

  • 8 AM to 5 PM Eastern Standard Time (US)

Location